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Services

Order Status Tracking and Expediting.

We specialize in proactively managing order status tracking and expediting of materials, services, and documents. By working closely with procurement teams and suppliers, we ensure timely deliveries, minimize delays, and maintain smooth project workflows through constant follow-up, status updates, and effective communication throughout the supply chain process.

Vendor Management and Contracting

We offer comprehensive vendor management and contracting services, ensuring reliable supplier performance and compliance. From vendor selection and evaluation to contract negotiation and execution, we streamline the process to reduce risks, control costs, and maintain quality standards, fostering strong supplier relationships and supporting efficient project execution.

Material Co-ordination & Procurement

We manage material coordination and procurement by sourcing the right materials at the right time and cost. Our team ensures seamless communication between suppliers, logistics, and project teams to avoid delays. We focus on quality, timely delivery, and cost-efficiency, supporting smooth project execution from planning to completion.

Expert Procurement Outsourcing Solutions

We manage procurement outsourcing contracts for companies seeking expert support. Our team handles their complete annual procurement needs, from sourcing and vendor coordination to contract execution. By streamlining procurement processes, we help clients reduce costs, ensure timely delivery, and focus on their core operations while we manage purchasing efficiently.

Inspection Services

We undertake the inspection services post ordering. It includes, the raw material inspection, process monitoring, witnessing the stage wise processes, reviewing the process SOPs, review of test certificates and inspection reports, dimensional inspection, final inspection of material which are ready for despatch and ensuring that the best practices were followed by the vendor throughout the manufacturing process.

Shutdown Services

We carry out the shutdown related activities which includes supply of skilled, semi-skilled manpower and also the scaffolding material along with support structures / platforms if any.

What is Expediting?

Expediting is a critical function in procurement that ensures timely delivery of materials, services, and required documents, all while maintaining quality standards.

Expediting goes beyond simply pressuring vendors. It’s a proactive approach to monitoring and influencing suppliers to achieve on-time delivery. It fosters open communication and collaboration, ensuring potential delays are identified and addressed before they disrupt your projects.

The Expediting Process

Whether order expediting or document expediting, the expediting process generally follows a consistent framework, with adjustments based on specific requirements. Here’s a breakdown of the key stages:

1. Preparation

  • Identify Critical Items and Documents:Prioritize orders based on their impact on project timelines. Consider factors like lead times, material availability, and the consequences of delays for critical components or missing permits.
  • Gather Information:Understand the details of each order. This includes delivery dates, supplier contact information, and specific requirements for materials, services, and documents.
  • Establish Communication Channels:Define preferred communication methods (email, phone calls) with the supplier.

 

2. Proactive Monitoring

  • Review Lead Times:Regularly check if lead times are on track and address any discrepancies promptly to avoid delays.
  • Maintain Communication: Schedule regular check-ins with suppliers to discuss progress on materials, service delivery, and document submission. Discuss potential roadblocks and work collaboratively to find solutions.
  • Track Milestones:Monitor key stages of the order, identify potential delays early on, and take corrective actions as necessary.

 

3. Timely Intervention

  • Identify and Address Issues:Proactively work with suppliers to find solutions for delays. This may involve alternative sourcing, expedite specific materials, or adjust schedules.
  • Escalate if Necessary:If delays persist, escalate the issue to higher management within the organization and the supplier’s company. This ensures a coordinated effort to resolve the issue.
  • Document Communication: Maintain clear records of all communication regarding expediting efforts. This includes emails, call logs, and meeting notes.
  • Project Management:Understands overall project timelines and communicates urgency of specific deliveries for materials, services, and documents.
  • Engineering: Provides insights into material and document requirements, as well as potential delays due to design changes.
  • Document Controls:Establishes procedures for reviewing and approving vendor documents before they are accepted, ensuring accuracy and completeness.
  • Procurement:Provides order details, communicates with suppliers, and coordinates expediting efforts for materials, services, and documents.

Why is Expediting Important?

Expediting is the cornerstone of efficient procurement, offering a range of benefits that streamline operations and safeguard project timelines. Here’s how:

  • On-Time Deliveries:Expediting ensures critical materials arrive precisely when needed, preventing costly production line stoppages or project delays. Imagine an automotive assembly line – expediting guarantees that crucial parts like microchips reach the line on schedule, keeping production running smoothly.
  • Minimized Delays and Reduced Costs: Delays can trigger a domino effect, pushing back deadlines and incurring significant additional expenses. Expediting proactively identifies potential roadblocks before they snowball into bigger problems, saving time and money.
  • Stronger Supplier Relationships:Effective expediting fosters open communication and collaboration with suppliers. Regular check-ins and joint problem-solving efforts build trust and solidify supplier relationships, leading to long-term benefits.
  • Enhanced Supply Chain Visibility: By proactively monitoring progress and identifying potential bottlenecks, expediting sheds light on your supply chain’s inner workings. This improved visibility allows for better planning and proactive risk mitigation strategies.
  • Reduced Inventory Holding Costs: Timely deliveries facilitated by expediting minimize the need for holding excess inventory. This frees up valuable working capital and storage space for other purposes.
  • Improved Risk Management: Expediting’s proactive approach helps identify and address potential disruptions before they occur. This minimizes the impact of unforeseen events and safeguards project timelines from unexpected delays.

What Is Supplier Assessment?

Supplier assessment is a process designed to evaluate a supplier’s ability to meet a customer’s production or compliance requirements. An assessment can be tailored to survey both quantitative and qualitative data. Assessments can be performed before a supplier signs a contract or on a long standing supplier. Whether you want to monitor the performance of an existing supplier or choose a new one with confidence, a supplier assessment can provide a thorough review along with documented evidence of supplier capabilities and risks.

When you partner with Unitek Technical Services a Kiwa Company, you can expect to see the following supplier assessment benefits:

  • Reduced risk: A supplier assessment reveals weaknesses in a potential supplier’s capability or capacity early, often before manufacturing begins. When you know how a supplier performs, you can take action to mitigate risks before they become costly problems, such as finding an alternate supplier or providing additional support.
  • Accurate results: Evaluation by an experienced, unbiased third party helps ensure the results of your supplier assessment are accurate and provide real value. You can use a supplier assessment report to make more informed sourcing decisions.
  • Improved efficiency: Supplier assessments can allow you to identify areas for cost savings and greater efficiency in your supply chain. At Unitek, our services can further increase efficiency by enabling you to focus on your organization’s core competencies.

Measuring Capability and Capacity

Capability and capacity are both important aspects to consider when evaluating a supplier’s performance. Capability refers to the supplier’s ability to create products as specified, while capacity refers to the supplier’s ability to meet customer demand in the present as well as the future.

Sula Engineering Solutions

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